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summary: 'The admin screen listing licensed editors: exclude an account, give editing back, clear old records'
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[Help Center](/hc)/[Documentation](/hc/documentation) /[Learn DXPR Builder](/hc/documentation/learn-dxpr-builder) /[Manage the site](/hc/documentation/learn-dxpr-builder/manage) /[Control who can do what](/hc/documentation/learn-dxpr-builder/manage/access) # Free up an editor licence.

The admin screen listing licensed editors: exclude an account, give editing back, clear old records

 Learn DXPR BuilderManage the siteControl who can do what

   ## In this guide

 Related guides

- [Managing licences](/hc/documentation/learn-dxpr-builder/licensing/managing-licences)
- [Multi-site licensing](/hc/documentation/learn-dxpr-builder/licensing/multi-site)
- [User profiles](/hc/documentation/learn-dxpr-builder/admin/user-profiles-admin)

Every account that may edit with DXPR Builder uses a licence. The **User Licenses** tab lists these accounts for every site on your product key. Here you exclude an account from editing to free its licence, give editing back, and clear records of people who left. How licences are counted is explained in [Keep your editors within your licence](/hc/documentation/learn-dxpr-builder/licensing/managing-licences).

## Before you start

- Your role needs **Administer DXPR Builder configuration**.
- Save your product key under [General settings](/hc/documentation/learn-dxpr-builder/admin/general-settings).

## Set up

To exclude an account from editing:

1. Go to **DXPR Studio** > **DXPR Builder** > **User Licenses**(`/admin/dxpr_studio/dxpr_builder/user_licenses`).
2. Find the person's email address in the **User** column.
3. Click **Exclude from editing** in the **Operations** column.
4. Click **Confirm**.

The account keeps its roles and content. It can no longer open the builder, and its licence becomes free 30 days later.

## Give editing back

1. Click **Enable editing** in the **Operations** column. The person's account form opens.
2. In the **DXPR Builder** section, untick **Exclude from DXPR builder editing**.
3. Click **Save**.

The message "This user now uses 1 DXPR Builder user license" confirms it.

## Clear the record of someone who left

**Delete license data** appears when no account on this site uses that email address. Click it, then **Confirm**. The record goes from every site on your product key; no Drupal account is deleted. The table also lists editors of your other sites, so use this only for people who no longer edit anywhere.

## What you see

The box at the top is named after your tier, for example **DXPR user licensing (Enterprise)**. It counts **DXPR Builder users** and shows **Licenses used** out of your limit. The table below has the columns **User**, **Roles**, **Sites**, **Assigned** and **Operations**. Click a **Sites** link, such as **2 sites**, to see where that person edits.

After you exclude someone, their row offers **Enable editing**. While a freed licence waits out its 30 days, a message names the date: "Next license available on".

## If you don't see the change

- **The Operations column shows "Can be excluded in N days".** The licence was assigned less than 30 days ago. Wait until the days have passed, then exclude the account.
- **There is no licence box above the table.** No product key is saved, or the site could not reach DXPR. Save the key under **General Settings** (`/admin/dxpr_studio/dxpr_builder/settings`).
- **A row offers Delete license data instead of Exclude from editing.** That person has no account on this site with this email address. If they edit on another of your sites, exclude them there.
- **"The user with the provided email exists in the system."** An account on this site uses that address. Exclude the account instead.
- **An editor sees "there are insufficient User licenses".** More accounts may edit than your subscription covers. Exclude accounts here, or add users to your subscription at dxpr.com.

## What's next?

- [Keep your editors within your licence](/hc/documentation/learn-dxpr-builder/licensing/managing-licences): what counts as a licence.
- [Multi-site licensing](/hc/documentation/learn-dxpr-builder/licensing/multi-site): one product key on several sites.
- [User profiles](/hc/documentation/learn-dxpr-builder/admin/user-profiles-admin): give each editing role its own set of tools.